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Colorado Secretary
of State Jena Griswold
www.coloradosos.gov
www.sos.state.co.us

Colorado Secretary of State logo - Colorado Secretary of State Jena Griswold

Picture of Secretary of State Jena Griswold

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Colorado Secretary of State logo - cube with a C in it

Colorado
Secretary of State
Jena Griswold

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Effective Financing Statement Instructions

The Secretary of State bears no responsibility for legal effectiveness of filing. This responsibility rests with the filer.

For more information on liens, see our FAQ.

Debtor

Debtor’s full legal name

Enter an organization name or an individual name, not both.

If you are logged in to a user account and have the debtor's information saved, you can import that information.

To add a previously-saved debtor:

  • Click “Import saved information from My Account”
  • Click the debtor’s name to add that information to the filing.

Organization

If the debtor is an organization, enter that name here.

Enter the exact, current name of the organization. This information is on the organization’s formation documents (such as articles of organization). If the organization has changed its name since its formation, the name may be on a correction or amendment form.

Individual

If the debtor is an individual, enter the person’s last, first, and middle name. Use the drop-down menu to add a suffix, if applicable (Sr., Jr. III, etc.).

SSN/FEIN

Enter the last four digits of the debtor’s social security number (SSN) or federal employer identification number (FEIN).

Entering this number creates a unique identifier for the debtor. This number is used in place of an SSN or FEIN to identify the debtor. You can use this identifier to search the master list.

Mailing Address

Enter the debtor’s mailing address, including street, city, state, ZIP/postal code, province (if applicable) and country.

Other debtor designations

If one of the designations applies, mark that choice. If none of these apply, leave “None” marked (“None” is chosen by default).

Add this debtor to my account

If you are logged in to a user account, you will have the option to save debtor information for later use. If you want to save this debtor to your account, mark “Yes.”

When you are finished, click “Continue.”

Debtor List

Any debtors that you have entered are listed on this page.

To add a debtor, click “Add a debtor.”

To remove a debtor, click “delete” to the right of the debtor’s information.

To edit a debtor, click the debtor’s name.

When you are finished, click “Continue.”

Secured Party

Secured Party’s name

Enter an organization name or an individual name, not both.

If you are logged in to a user account and have the secured party's information saved, you can import that information.

To add a previously-saved secured party:

  • Click “Import saved information from My Account”
  • Click the secured party’s name to add that information to the filing.

Organization

If the secured party is an organization, enter that name here.

Enter the exact, current name of the organization. This information can be found on the organization’s formation documents (such as articles of organization) or on a correction or amendment form if the organization has changed its name since its formation.

Individual

If the secured party is an individual, enter the person’s last, first, and middle name. Use the drop-down menu to add a suffix, if applicable (Sr., Jr., III, etc.).

Mailing Address

Enter the secured party’s mailing address, including street, city, state, ZIP/postal code, province (if applicable) and country.

Add this secured party to my account

If you are logged in to a user account, you will have the option to save secured party information for later use. If you want to save this secured party to your account, mark “Yes.”

Is this secured party an assignor?

Mark “Yes” if the secured party named on this page is an assignor.

An assignor is a person who is transferring rights or interests in property to another party. If you select “Yes,” you must add at least one additional secured party as the assignee (the party to whom rights are being assigned).

For more information about assignments, see sections 4-9-512 and 4-9- 514, C.R.S.

When you are finished, click “Continue.”

Secured Party List

Any secured parties that you have entered are listed on this page.

To add a secured party, click “Add a party.”

To remove a secured party, click “delete” to the right of the secured party’s information.

To edit a secured party, click the secured party’s name.

When you are finished, select “Continue.”

Farm Product

Farm Product

Select the farm product from the drop down menu.

County

Mark the box next to each county that is covered for this farm product.

Optional Crop years

Leave this section blank if the financing statement covers all years.

Otherwise, enter the years that are covered by the financing statement for this farm product.

Optional farm product details

If needed, enter details about the farm product. You can enter up to 1000 characters. If you need more room, you can add an attachment when you reach the "Attachments" page.

When you are finished, select “Continue.”

Farm products list

Any farm products that you have added are listed on this page.

To add a farm product, click “Add additional farm products”.

To edit a farm product, click the product.

To remove a product, click “delete” to the right of the farm product.

When you are finished, click “Continue.”

Collateral

Collateral List

To add non-farm product collateral, click “Add a description.”

If you are logged in to a user account and have the collateral description saved, you can import that information.

To add a previously-saved collateral description:

  • Click “Import saved information from My Account”
  • Click the description to add that information to the filing.

If no collateral needs to be added, click "Continue."

Collateral description

Enter a description of the collateral that the financing statement covers.

You can enter up to 1000 characters in the description. If you need more room, you can add an attachment to the filing when you get to the "Attachments" page.

For information about appropriate collateral descriptions, see 4-9-108 and 4-9-504, C.R.S.

If the collateral relates to real estate, mark “Yes”.

Add this secured party to my account

If you are logged in to a user account, you will have the option to save collateral information for later use. If you want to save this collateral to your account, mark “Yes.”

When you are finished, click “Continue” to return to the list.

Any collateral descriptions that you have added will be listed on this page. Only the first 50 characters of the collateral description will be visible.

To add a description, click “Add a description”.

To edit a description, click the description.

To remove a description, click “delete” to the right of the description.

When you are finished, click “Continue.”

Optional

The information on this page is optional.

If the terms “debtor” and “secured party” are not appropriate for this financing statement, select the pair of words in the drop-down menu that apply. If you want to choose terms that are not listed in the menu, select “other”. If none of the options applies, leave it blank.

If you chose “other”, enter the correct designation in the box.

If the financing statement is an agricultural or non-UCC lien, select the applicable option in the drop-down menu. If neither applies, leave it blank.

If the financing statement is part of a manufactured-home transaction, mark “Yes”.

You can enter reference or miscellaneous information here. No more than 250 characters can be entered. If you need to add more information, you can add an attachment to the filing when you get to the "Attachments" page.

When you are finished, click “Continue.”

Attachments

You can attach documents to your filing, if needed.

If you have no attachments to add, click “Continue.”

Attachments must be PDF or TXT files. You can attach up to 50 files, but the total size of your files combined can be no more than 10 MB. Avoid file names with special characters.

Attachments must be in the English language.

Files are added to the final document in the order that you attach them. If the order matters, you can select the up or down arrows in the “Location” section after adding your attachments.

To add an attachment:

  • Enter a short description of the document that you are going to attach. For example, “Additional collateral description”.
  • Click the “Add Attachment” button (next to the Location field).
  • A window will pop up that shows your computer’s files. Find the document that you want to attach and click on it, then click “Open” at the bottom of the window. The file that you chose will appear in the “Location” field.

For each attachment, repeat the steps above.

To remove an attachment, click “delete” to the right of the attachment.

When you are finished, click “Continue.”

Review

A PDF copy of the form is displayed on this page.

If the PDF does not appear on the page, click “Click here” to open the PDF in a new window. This window can be closed without interrupting the filing process.

Review the form and make sure that all of the information is correct.

If you need to add, edit, or remove information, click the tabs at the top to go back to the applicable section of the form, or click “Previous page” at the bottom of the page to go back.

After verifying that the information on the form is correct, click “Continue”.

Online Payment

Payment can made using a Visa, MasterCard, American Express, or Discover card. Prepaid accounts set up with our office are also accepted.

First, select whether to pay using a credit card or a prepaid account.

Credit Card Payment

Enter the name on the card & the associated billing address. Enter your email address and then select “Pay now”.

After selecting “Pay now”, you’ll be directed to a secure payment page. Select your card type. Enter your card number (no dashes or spaces), your expiration date, and CVN.

Click once on “Pay now.” Clicking more than once can cause multiple authorizations or double billing.

Prepaid Account Payment

Enter the prepaid account number.

The “Reference” field is optional. This information will not appear on the document- it will appear on your prepaid account statement.

Click once on “Pay now.” Clicking more than once can cause multiple authorizations or double billing.

Confirmation

After successful payment, you will see a confirmation page that includes:

  • A summary of your payment information,
  • The document filing number, and
  • A PDF copy of your filing.

You can print a copy of the filing by clicking the printer icon in the PDF toolbar.

Note: the image of the document will not be posted to the Secretary of State's website until it has been processed through an automated redaction system to remove any taxpayer identification numbers that are identified.