Notice: 2014 Major Contributor Reporting Period (Primary Election)

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The reporting period for major contributor reports as it relates to the June 24, 2014, Primary Election begins on Sunday, May 25, 2014 and runs through Monday, June 23, 2014. Section 1-45-108(2.5) C.R.S., requires the filing of major contributor reports to the Secretary of State’s office no later than twenty-four (24) hours after receipt of a major contribution. A major contribution is defined as a contribution of $1,000 or more at any time within 30 days of a primary or general election. The major contributor report is due in addition to regularly scheduled contribution and expenditure reports. The TRACER system will automatically generate a major contributor report upon entry of a qualifying contribution into the system. Data entry of major contributions into TRACER should be completed on the day they are received to avoid late penalties.

For your convenience, several contribution scenarios have been included below. These scenarios can be used as a guide in determining whether or not a major contributor report is required by law. If you need assistance or have additional questions, e-mail inquiries can be directed to cpfhelp@sos.state.co.us or you can contact the Secretary of State’s Office by telephone at 303-894-2200 (dial 3 then 1).

Note: 527 Political Organizations and Independent Expenditure Committees are not required to file major contributor reports.

Note: A candidate contributing to their own candidate committee could trigger a major contributor report.

 

Contribution Scenarios

Scenario 1: Contributor X gives you a $1,250 contribution via check on May 21st and you deposit it on May 23rd; are you required to file a major contributor report? If so, when is the report due?

Answer: No major contributor report is due because the contribution was not given or deposited within 30 days of the primary election.

Scenario 2: Contributor Y gives you a $1,050 contribution via check on May 28th and you deposit it on May 30th; are you required to file a major contributor report? If so, when is the report due?

Answer: Yes a major contributor report is due because 1) the contribution was $1,000 or more and 2) date given/deposited was within 30 days of the primary election. The report is due no later than 24 hours after receipt of the contribution.

Scenario 3: Contributor Z gives you a $900 contribution via check on June 2nd and you deposit it on June 4th; are you required to file a major contributor report? If so, when is the report due?

Answer: No major contributor report is due because the amount contributed is less than $1,000.

Scenario 4: Contributor V gives you a $400 contribution on June 10th and then a $750 contribution on June 18th; are you required to file a major contributor report or reports? If so, when is the report or reports due?

Answer: Although Contributor V contributed more than a $1,000 within 30 days of the primary election, no single contribution was equal to or greater than $1,000; therefore, no major contributor report is required.

 

TRACER View

When you save a major contribution you’ll get a Warning message (see below); click on the Continue Save button to save the contribution.

Warning message in Tracer

 

To file the Major Contributor Report go to the Reports Due grid on the Overview or File Reports tab and click on View/File.

Reports due table in Tracer

 

To file, click on the red File button.

File button in Tracer

 

You’ll receive a message the report was successfully submitted; click the red Finished button.

Finished button in Tracer

 

The report will now be shown as filed under the Filing History grid on the File Reports tab.

Filing history table in Tracer