Instructions for Registering a Professional Fundraising Consultant

Contents
Step 1: Consultant's Information
Step 2: Names Soliciting Under
Step 3: Business Information
Step 4: Officers, Executives, and Others
Step 5: Violations or Injunctions
Step 6: Custody of Financial Records
Step 7: Review Registration
Step 8: Authorization and Signature
Step 9: Payment

 


Step 1: Consultant's Information

  1. Enter the following information as indicated. 

    All information provided on this form, except for residential addresses and telephone numbers of individuals, is considered public record.

    1. Name of professional fundraising consultant: 

      • If the consultant is an organization, enter the organization's name.
      • If the consultant is an individual, enter the person's last, first and middle name.

    2. Primary address:  Enter the address of the principal place of business.  It must be a street address, not a post office or private mailbox.

    3. Mailing address:  Enter the mailing address if it is different than the primary address.  Leave this field blank if you do not have a separate mailing address.

    4. Phone: Enter the professional fundraising consultant's telephone number.

    5. Email: (Optional) Enter an email address for the professional fundraising consultant.

    6. Fax: (Optional) Enter a fax number for the professional fundraising consultant.

    7. Web address:  (Optional) Enter the web address (URL) of the professional fundraising consultant's website.

    8. Registered agent name:  Enter the registered agent for your organization. [1]  The registered agent can be an individual or an organization.  The registered agent must be located in Colorado [2] This can be the same as the registered agent provided when the organization filed as a nonprofit corporation or foreign entity.  That information can be found on the entity's business filing summary page.   Search for your record and view the summary page.  See registered agent FAQs.

    9. Physical address: Enter the registered agent's street address in Colorado.

    10. Mailing address: (Optional) Enter the mailing address of the registered agent if different from the physical address.  Note that the mailing address must be in Colorado.

    11. Email: Enter the registered agent's email address.

  2. Click on "Save" at the bottom of the page.

  3. If the principal place of business is located outside of Colorado, enter addresses for any offices located in Colorado.  Select "Click to add offices in Colorado".  Otherwise, skip to #4 below.

    • On the next page, click on "Add" to add an office in Colorado.

    • Address:  Enter the address of the office located in Colorado.  It must be a street address, not a post office or private mailbox.

    • Mailing address:  Enter the mailing address if it is different than the primary address.  Leave this field blank if you do not have a separate mailing address.

    • Phone: Enter the phone number for the office located in Colorado.

    • E-mail: (Optional) Enter the email address for the office located in Colorado.

    • Fax: (Optional) Enter a fax number for the office located in Colorado.

    • Web address: (Optional) Enter the web address (URL) for the Colorado office's website.

    • Click on "Save" at the bottom of the page.

    • You will return to the "Enter an address of an office within Colorado..." page.  You should see the office that you added toward the bottom.

    • If necessary, click on the address of the office to edit the information that you provided.

    • If you want to delete an office, check the box under "Delete" next to that office, then click on "Delete" at the bottom of the page.

    • If you want to add another office, click on "Add" at the bottom of the page and fill in the information requested.

    • If you are finished adding offices, click on "Back" at the bottom of the page.  You will be returned to the beginning of step 1.

  4. Click on "Next" at the bottom of the page to continue to step 2.

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Step 2: Other Names Soliciting Under

  1. If your organization plans to solicit contributions under other names, click on "Add" at the bottom of the page to add those names.

    Include trade names, "doing business as" (DBA) names, and any "also known as" names (such as acronyms, abbreviations, shortened names, etc.) that you will use when soliciting contributions.  If you do not have any names to add, skip to #2 below.

    • Enter a name under which you will solicit contributions.

    • Click "Save" at the bottom of the page.

    • You should see the name that you entered near the bottom of the page.

    • To delete a name, check the box under "Delete" next to that name, then click on "Delete" at the bottom of the page.

    • To add another name, click on "Add" and fill out the information requested.  Continue until all names have been added.

  2. Click on "Next" at the bottom of the page to continue to step 3.

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Step 3: Business Information

  1. Federal Employer Identification Number (FEIN): Enter the professional fundraising consultant organization's FEIN.  This number is issued by the Internal Revenue Service (IRS).

  2. Incorporation:  Choose "Yes" or "No" to indicate if the organization is incorporated.

  3. Date incorporated:  If the organization is incorporated, enter the date of incorporation in mm/dd/yyyy format.

  4. State incorporated: Choose the state where the organization was incorporated in the drop-down menu.

  5. Type of organization: If the organization is not incorporated, enter the form (type) of the professional fundraising consultant as it exists under state law.

    Examples: individual, sole proprietorship, corporation, partnership, LLC, etc.

    Don't enter "fundraising", "consulting" or similar terms; enter the legal form of the applicant under state law.

  6. Date established: Enter the date that the organization was established (in its current form) in mm/dd/yyyy format.

  7. State established:  Select the state in which the organization was established (in its current form) from the drop-down menu.

  8. States registered or authorized in:  Select any states in which the professional fundraising consultant is registered or authorized to act. 

    To select a single state, left-click on it in the list.

    To select multiple states, hold down the "Ctrl" (control) key while left-clicking on each state in the list.  (On a Mac, the procedure is the same, but you will hold down the "command/Apple" key.)

  9. States denied, suspended or revoked:  If the professional fundraising consultant has ever had a registration denied, suspended or revoked by any state, select the state(s) in the list.

    To select a single state, left-click on it in the list.

    To select multiple states, hold down the "Ctrl" (control) key while left-clicking on each state in the list.  (On a Mac, the procedure is the same, but you will hold down the "command/Apple" key.)

  10. Outside service provider:  If your organization uses an outside service provider as a representative with state charity offices, enter information for that outside service provider.  Otherwise, skip to #11.

    • Name: Enter the name of the outside service provider.

    • Contact person: Enter the name of a contact person with the outside service provider.

    • Address:  Enter the address for the outside service provider.

    • Phone:  Enter a phone number for the outside service provider.

    • Email: (Optional) Enter an email address for the outside service provider.

  11. Click on "Save" at the bottom of the page.

  12. Click on "Next" to continue to step 4.

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Step 4:  Officers, Executives, and Others

  1. Add the names and street addresses of owners, partners, members, officers, directors, executive personnel, employees and agents of the consultant, as applicable. 

    Residential addresses and phone numbers for these individuals will not be made public. 

    You must add at least one person.

    • Click on "Add" at the bottom of the page to add a person.

    • Name: Enter the name of the person.

    • Title:  Enter the person's title.

    • Click on an option to indicate whether the address is a business or a residence.

    • Address:  Enter a street address for this person.

    • Phone: Enter a phone number for this person.

    • Email: (Optional) Enter an email address for this person.

    • When you are finished, click on "Save" at the bottom of the page.

    • You should now see the person that you entered toward the bottom of the page for step 4.

    • To add another person, click on "Add".

    • If you need to edit a person's information, click on their last name in the list.

    • To delete a person, check the box next to their name (under "Delete") and then click on the "Delete" button at the bottom of the page.

  2. When you have finished entering names, click on "Next" at the bottom of the page to continue to step 5.

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Step 5: Violation or Injunctions

  1. If the applicant or any of its owners, officers, directors, trustees, or employees have, within the past five years, been convicted of, found guilty of, pled guilty or nolo contendre to, been adjudicated a juvenile violator of, or been incarcerated for any felony involving:

    • fraud,
    • theft,
    • larceny,
    • embezzlement,
    • fraudulent conversion or misappropriation of property, or
    • any crime arising from the conduct of a solicitation for a charitable organization or sponsor,

    under the laws of Colorado, any other state, or of the United States, then locate the person's name on the page and click on the link in the "Violation" column next to that name.  If this does not apply to any of the individuals, skip to #2 below.

    After you have clicked on the link in the "Violation" column, you will be taken to a page to enter information about the violation.

    • The name and title of the person that you selected will be automatically populated on this page.

    • Enter information about the nature of the offense.

    • Enter the date of the offense.

    • Enter the court having jurisdiction over the offense.

    • Enter the date of conviction or other disposition.

    • Enter information about the disposition of the offense.  For example, "Probation, 1 year".

    • Click on "Save" at the bottom of the page when you are finished.

    • You will be taken back to the list of individuals.  If you have other violations to report, click on the link in the "Violation" column next to the name.

  2. If the applicant or any of its owners, officers, directors, trustees, or employees have been enjoined from violating any law relating to a charitable solicitation or from engaging in charitable solicitation, locate the person's name on the page and click on the link in the "Injunction" column next to that name.  If this does not apply to any of the individuals, skip to #3 below.

    After you have clicked on the link in the "Injunction" column, you will be taken to a page to enter information about the injunction.

    • The name and title of the person that you selected will be automatically populated on this page.

    • Enter the date of the injunction.

    • Enter the court that issued the injunction.

    • Click on "Save" at the bottom of the page.

    • You will be taken back to the list of individuals.  If you have other injunctions to report, click on the link in the "Injunction" column next to the name.

  3. When you are finished, click on "Next" at the bottom of the page to continue to step 6.

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Step 6: Custody of Financial Records

Residential addresses and phone numbers for this individual will not be made public.

  1. Name:  Enter the name of the person who has custody of financial records for your organization.

  2. Click on an option to indicate whether the address is a business or a residence.

  3. Address:  Enter the street address for the person who has custody of financial records.

  4. Phone: Enter a phone number for this person.

  5. Email: (Optional) Enter an email address for this person.

  6. Click on "Save" at the bottom of the page.

  7. Click on "Next" to proceed to step 7.

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Step 7: Review Registration

  1. Select "Click here to review your statement" to review the entire registration.

  2. When you have finished reviewing your registration, click the "Back" button on your browser. 

  3. If you need to correct any information in your registration, use the "Back" button at the bottom of the page to go to the applicable step and edit the information.  You can also go directly to the applicable step by clicking on it in the menu on the left-hand side of your page.

  4. If the information in your registration is correct, click on "Next" to continue to step 8.

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Step 8: Authorization and Signature

  1. Review the information on the page. 

  2. When you are finished with the registration and satisfied that it is true and complete to the best of your knowledge, click on "Sign Filing" at the bottom of the page.

  3. A message will appear at the top of the page advising you that your signature has been assigned to the statement.

  4. Click on "Next" to continue to step 9.

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Step 9: Payment

The online payment page will show the amount due at the top of the page.

If you are paying with a prepaid account:

  1. Enter the prepaid account number.

  2. The second field, "Prepaid account customer reference data", is for your use; it is not a required field.

  3. Click on "Pay now" at the bottom of the page.

If you are paying with a credit card:

  1. Choose the credit card type (Visa, Mastercard, American Express) from the drop-down menu.

  2. Enter the credit card number.

  3. Choose the expiration month from the drop-down menu.

  4. Choose the expiration year from the drop-down menu.

  5. Enter the name of the cardholder exactly as it appears on the card.

  6. Enter the billing address for the credit card, including street, city, state and ZIP code.
    Be sure to enter the billing address for the card, which may be different than the organization's or authorized officer's address.

  7. Click on "Pay now".

Once payment has been successfully processed, you will see a confirmation page.  You can print this page for your records.

If the site does not move past the payment page after a few minutes, check the top of the page for error messages in red text.

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[1] 6-16-114, C.R.S.
[2] 7-90-701, C.R.S.