Effective Financing Statement Instructions

Debtor

Debtor’s full legal name

Enter an organization name or an individual name, not both.

If you are logged in to a user account and have the debtor's information saved, you can import that information.

To add a previously-saved debtor:

  • Click on “Import saved information from My Account”
  • Click on the debtor’s name to add that information to the filing.


Organization

If the debtor is an organization, enter that name here.

Enter the exact, current name of the organization. This information is on the organization’s formation documents (such as articles of organization). If the organization has changed its name since its formation, the name may be on a correction or amendment form.


Individual

If the debtor is an individual, enter the person’s last, first, and middle name. Use the drop-down menu to add a suffix, if applicable.


SSN/FEIN

Enter the last four digits of the debtor’s social security number (SSN) or federal employer identification number (FEIN).

Entering this number creates a unique identifier for the debtor. This number is used in place of an SSN or FEIN to identify the debtor. For example, you can use this identifier to search the master list.


Mailing Address

Enter the debtor’s mailing address, including street, city, state, ZIP/postal code, province (if applicable) and country.


Other debtor designations

If one of the designations applies, mark the radio button next to that choice. If none of these apply, leave the radio button next to “None” marked (“None” is chosen by default).


Add this debtor to my account

If you are logged in to a user account, you will have the option to save debtor information for later use. If you want to save this debtor to your account, mark the radio button next to “Yes.”


When you are finished, click on “Continue.”

 

Debtor List

Any debtors that you have entered are listed on this page.

To add a debtor, click on “Add a debtor.”

To remove a debtor, click on “delete” to the right of the debtor’s information.

To edit a debtor, click on the debtor’s name.

When you are finished, click on “Continue.”

 

Secured Party

Secured Party’s name

Enter an organization name or an individual name, not both.

If you are logged in to a user account and have the secured party's information saved, you can import that information.

To add a previously-saved secured party:

  • Click on “Import saved information from My Account”
  • Click on the secured party’s name to add that information to the filing.


Organization

If the secured party is an organization, enter that name here.

Enter the exact, current name of the organization. This information can be found on the organization’s formation documents (such as articles of organization) or on a correction or amendment form if the organization has changed its name since its formation.


Individual

If the secured party is an individual, enter the person’s last, first, and middle name. Use the drop-down menu to add a suffix, if applicable.


Mailing Address

Enter the secured party’s mailing address, including street, city, state, ZIP/postal code, province (if applicable) and country.


Add this secured party to my account

If you are logged in to a user account, you will have the option to save secured party information for later use. If you want to save this secured party to your account, mark the radio button next to “Yes.”


Is this secured party an assignor?

Mark “Yes” if the secured party named on this page is an assignor.

An assignor is a person who is transferring rights or interests in property to another party. If you select “Yes,” you must add at least one additional secured party as the assignee (the party to whom rights are being assigned).

For more information about assignments, see sections 4-9-512 and 4-9- 514, C.R.S.


When you are finished, click on “Continue.”

 

Secured Party List

Any secured parties that you have entered are listed on this page.

To add a secured party, click on “Add a party.”

To remove a secured party, click on “delete” to the right of the secured party’s information.

To edit a secured party, click on the secured party’s name.

When you are finished, click on “Continue.”

 

Farm Product

Farm Product   

Select the farm product from the drop down menu.


County   

Mark the box next to each county that is covered for this farm product.


Optional Crop years

Leave this section blank if the financing statement covers all years.

Otherwise, enter the years that are covered by the financing statement for this farm product.


Optional farm product details

If needed, enter details about the farm product. You can enter up to 1000 characters. If you need more room, you can add an attachment when you reach the "Attachments" page.

When you are finished, click on “Continue.”

 

Farm Products List

Any farm products that you have added are listed on this page.

To add a farm product, click on “Add additional farm products”.

To edit a farm product, click on the product.

To remove a product, click on “delete” to the right of the farm product.

When you are finished, click on “Continue.”

 

Collateral

Collateral List

To add non-farm product collateral, click on “Add a description.”

If you are logged in to a user account and have the collateral description saved, you can import that information.

To add a previously-saved collateral description:

  • Click on “Import saved information from My Account”
  • Click on the description to add that information to the filing.

If no collateral needs to be added, click on "Continue."


Collateral description

Enter a description of the collateral that the financing statement covers.

You can enter up to 1000 characters in the description. If you need more room, you can add an attachment to the filing when you get to the "Attachments" page.

For information about appropriate collateral descriptions, see 4-9-108 and 4-9-504, C.R.S.

If the collateral relates to real estate, mark the radio button next to “Yes”.


Add this secured party to my account 

If you are logged in to a user account, you will have the option to save secured party information for later use. If you want to save this secured party to your account, mark the radio button next to “Yes.”

When you are finished, click on “Continue” to return to the list.

Any collateral descriptions that you have added will be listed on this page.  Only the first 50 characters of the collateral description will be visible.

To add a description, click on “Add a description”.

To edit a description, click on the description.

To remove a description, click on “delete” to the right of the description.

When you are finished, click on “Continue.”

 

Optional

The information on this page is optional.

If the terms “debtor” and “secured party” are not appropriate for this financing statement, select the pair of words in the drop-down menu that apply. If you want to choose terms that are not listed in the menu, select “other”. If none of the options applies, leave it blank.

If you chose “other”, enter the correct designation in the box.

If the financing statement is an agricultural or non-UCC lien, select the applicable option in the drop-down menu. If neither applies, leave it blank.

If the financing statement is part of a manufactured-home transaction, mark the radio button next to “Yes”.

You can enter reference or miscellaneous information here. No more than 250 characters can be entered. If you need to add more information, you can add an attachment to the filing when you get to the "Attachments" page.

When you are finished, click on “Continue.”

 

Attachments

You can attach documents to your filing, if needed. 

If you have no attachments to add, click on “Continue.”

Attachments must be PDF or TXT files. You can attach up to 50 files, but the total size of your files combined can be no more than 10 MB.

Files are added to the final document in the order that you attach them. If the order matters, attach the first document first, the second one second, and so on.

To add an attachment:

  1. Enter a short description of the document that you are going to attach. For example, “Additional collateral description.”
  2. Click on the “Browse” button (next to the Location field).
  3. A window will pop up that shows your computer’s files. Find the document that you want to attach and click on it, then click “Open” at the bottom of the window. The file that you chose will appear in the “Location” field.
  4. Click on “Add attachment” (next to the “Browse” button). Your file will be attached to the form, and you will see it appear in the list at the bottom of the page.

For each attachment, repeat steps 1-4.

To remove an attachment, click on “delete” to the right of the attachment.

When you are finished, click on “Continue”.

 

Review

A PDF copy of the form is displayed on this page.

If the PDF does not appear on the page, click on “Click here” to open the PDF in a new window. This window can be closed without interrupting the filing process.

Review the form and make sure that all of the information is correct.

If you need to add, edit, or remove information, click on the tabs at the top to go back to the applicable section of the form, or click on “Previous page” at the bottom of the page to go back.

After verifying that the information on the form is correct, click on “Continue”.

 

Online Payment

Payment can made using a Visa, MasterCard, or American Express card. Prepaid account set up with our office are also accepted.


Credit Card Payment

  • Click on the radio button next to the card you are using and enter the following:
    • Card number without dashes or spaces,
    • Card’s expiration date,
    • Name of the cardholder, and
    • Billing address for the card.
  • Click once on “Pay now.” Clicking more than once can cause multiple authorizations or double billing.


Prepaid Account Payment

  • Enter the prepaid account number.
  • The “Customer Reference Data” field is optional. Only letters and numbers are accepted in this field.  You can enter information for your own reference here. This information will not appear on the document- it will appear on your prepaid account statement.
  • Click once on “Pay now.” Clicking more than once can cause multiple authorizations or double billing.

 

Confirmation

After successful payment, you will see a confirmation page that includes:

  • A summary of your payment information,
  • The document filing number, and
  • A PDF copy of your filing.

You can print a copy of the filing by clicking on the printer icon in the PDF toolbar.