Contents
Online Systems Availability
Online Filing of UCC Financing and EFS Statements
Viewing PDF Files
Prepaid Accounts/Facsimile (Fax) Filing
Browser Issues

 

Online Systems Availability

Although we make every effort to provide maximum availability of our online services, routine maintenance is necessary. Every night, the Secretary of State’s online filing and searching system is unavailable between 1:30 A.M. and 3:30 A.M., MDT, for routine maintenance. Constituents who have started an online filing or search prior to 1:30 A.M. will have until 2:05 A.M. to complete their transaction (payment must have been submitted and accepted), or the transaction or search will be terminated.

Scheduled service interruption also occurs at the end of each calendar year. Special notices are published on the website regarding year-end accessibility.

 

Online Filing of UCC Financing and EFS Statements

Uniform Commercial Code and Effective Financing Statement records can be filed online at our website.

If a user account has already been created,

• Select "eFile" on the UCC home page.
• Log in.
• Follow all steps to complete your filing.

To create a user account,

• Select “Create a user account" on the UCC home page.
• After completing and saving the information entered, go to the UCC home page.
• Click on "eFile".

For more information about user accounts, see the FAQs.

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Viewing PDF Files
(Follow these steps only when experiencing problems)

• Download the newest version of Adobe® Reader®.
• Open the Adobe Reader application from the start menu.
• Right click on the document number.
• Select “Save Target As…”.
• Select “Desktop’ in the Save in box.
• Open the file from the desktop.

Note: Filers using Nitro PDF Professional or Nuance (ScanSoft) PDF software may be unable to complete online transactions and may encounter problems when attempting to view documents.

 

Prepaid Accounts/Facsimile (Fax) Filing

For customers that do a lot of business with our office, creating a prepaid account may be a helpful option for submitting payment. Prepaid accounts are not effective for someone who seldom uses our services.

Prepaid account holders may submit documents online or via fax and pay the filing fees using a prepaid account. For more information, see the Prepaid Account application. The form is available on the UCC home page. A minimum initial deposit is required to open a prepaid account.

 

Browser Issues

There appears to be a problem with online filing if the filer has more than one browser window open to the same location during the same session. Having multiple browsers open to the same location during the same sessions causes documents to be filed with blank fields. Do not open a second browser and attempt to file multiple documents at the same time. It is important to close the session before moving on to another filing. Always review the document on the Transaction Preview page and make certain that the document is complete and correct. If a document is filed with blank fields, please contact our office.

The Secretary of State’s website may not be fully compatible with other Internet browsers, such as Mozilla, Netscape, America Online, CompuServe, Chrome and Safari.

 

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